Terms of Use

By entering and using the Website you are deemed to have read and accepted these Terms of Use. If you do not accept these Terms of Use or any part of them, you should not use the Website. Equias B.V. (“Equias”) may modify these Terms of Use from time to time. Your continued use of this website following such change demonstrates your agreement to be bound by the modified Terms of Use. We will highlight any changes we make to the Terms of Use but we advise you to check the Terms of Use often. If you do not agree to any change to the Terms of Use, then you must immediately stop using the Equias website. These terms of use apply exclusively to the Website and Equias accepts no responsibility for how your personal information is treated once you leave it.

Accuracy of Content

Equias makes every effort to ensure that the content of the Website is accurate and up to date, but Equias does not offer any warranties (whether express implied or otherwise) as to the reliability, accuracy or completeness of the information appearing on the Website. Equias may remove material from the Website at its own discretion and without giving any notice.

Intellectual Property

You acknowledge and agree that all copyright, trademarks and other intellectual property rights in the Website content, software and all HTML and other code contained in this Website, shall remain at all times vested in Equias and/or its licensors and is protected by copyright and other laws and international treaty provisions. Any other trademark remains the property of its respective owner(s). Users may not modify, copy, distribute, transmit, display, redistribute, reproduce, publish, license, commercially exploit, create derivative works from, transfer, or sell any material which may be displayed on the Website from time to time without first obtaining permission to do so from Equias in writing. The Website and its contents are copyright material and the copyright is owned by Equias unless stated otherwise. Without limiting the foregoing, copying the above listed materials to any other server or location for publication, reproduction or distribution is expressly prohibited. Generally speaking, trademarks appearing on the Website are either owned by Equias or Equias has obtained limited use permission from the trademark owner to use the trademark on the Website. Any other third-party trademarks remain the property of their respective owners. If you wish to obtain permission to make use of any of the trademarks or other material that may be displayed on the Website from time to time please contact us. Equias shall not be responsible for seeking any additional authorisation required for third party use of any trademark not owned by or licensed to Equias for such use.

Prohibition on Commercial Use of Website Content

You are permitted to use the material that is displayed on the Website from time to time only as expressly authorised by Equias or its licensors. This Website is intended to provide information relating to Equias concerns and the Website is designed for personal, non-commercial use only. Users may not use this Website, or any of the material appearing on the Website from time to time to further any commercial purpose, including (but not limited to) advertising or to promote or generate activity on any other website.


Equias may from time to time include links on this Website to other websites or resources operated by parties other than Equias. These links are provided for the convenience of users and Equias is not responsible for the availability of such external websites or resources, does not endorse or accept responsibility for the content of such external websites or resources and has no responsibility for or control over the privacy policy (if any) of the operators of the external websites. You are advised to check the terms and conditions of use and the privacy policies of these external websites before entering or making use of them. If you wish to create a hyperlink to this Website or to any other website operated or maintained by Equias please contact us. Equias generally welcomes links to its website. However by so linking, you agree that Equias may require the link to be removed if, in Equias‘ sole opinion, any aspect of the linking website, its content or any other matter relating to the link is objectionable to Equias B.V.

Limitation of Liability

The Internet is by its nature an unreliable medium. Consequently, you accept that this Website is offered on an “as is” and “as available” basis. Equias takes all reasonable steps to ensure that the Website is properly functioning at all times but Equias does not warrant that this Website will be uninterrupted, timely, secure or error-free, that defects will be corrected, or that this Website or the server that makes it available are free of software viruses or bugs or other defects. By accepting these Terms of Use, you accept that Equias cannot be liable to you for any loss or damage you suffer as a
result of visiting this Website or making use of the information available on the Website. You must take your own precautions (including but not limited to
installing adequate protective measures to guard against software viruses and ensuring that you retain up-to-date copies of all data) to protect yourself against loss or damage.

Privacy Policy

When we mention “Equias”, “we”, “us” or “our” in this Privacy Policy, we are referring to the company Equias B.V. responsible for processing your personal data. This Privacy Policy sets out the steps that we take to ensure that any information provided to us is kept secure and confidential and is used only for the purposes for which it is provided.

Information about the processing of personal data

In the following we inform you about the processing of personal data when using our website. Personal data means any information relating to you as identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. The controller according to Article 4 (7) General Data Protection Regulation of the European Union (“GDPR”) of your personal data is Equias B.V., Keizersgracht 62-64, 1015 CS Amsterdam, The Netherlands (see also our legal and imprint). Equias B.V. will act as the appointed representative, pursuant to Article 27 of GDPR, of any Equias company outside the EEA; Equias will also act as the appointed representative of Igloo Trading Solutions Limited, registered office The Frames, 1 Phipp St, Hackney, London EC2A 4PS, UK.

Collection and use of your personal data on our website

When you visit our website, we may collect the data that your browser transmits to our server. We collect the following data that is technically necessary to display the website and to ensure stability and security (legal basis is Art. 6 (1) 1 lit. f GDPR): IP-address, date and time of access, time zone difference to Greenwich Mean Time (GMT), content of access (specific site), access status/HTTP-status codes, volume of data transmitted, website from which the access takes place, browser, operating system and its surface and the language and the version of the browser software. If you register with us or contact us by email, we will store the personal data you have sent us (your email-address, possibly your name, your telephone number and other contact information). We may ask you to provide more information after you register to obtain additional services and information or to resolve complaints or concerns. The information that you provide to us may be used only for the following purposes:

  • To provide information or services to you as requested by you.
  • For internal review.
  • To improve the content of the website.
  • To customise the content and/or layout of the website for each individual user.
  • To compile and disclose statistics about our users and their preferences. However, these statistics are anonymous and do not identify individual users.

We will delete your personal data after the storage is no longer necessary. In the case that legal storage obligations exist we will restrict the processing.

If you have given your consent for the processing of your personal data, you may withdraw it at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.

The provision of personal data by you is not a statutory or a contractual requirement nor a requirement to enter into a contract. You are not obliged to provide personal data to us.

We will not pass any of your personal data to any third party, other than members of Equias or its authorised subcontractors that need to have access to this data for the performance of subcontracted services to Equias (as a data processor obliged to a contract in accordance with Art. 28 GDPR), without your consent. No promotional offers or advertising will appear on the Equias website, nor will your personal data ever be given, sold, or otherwise shared by Equias with third parties for advertising or marketing purposes.

Collection and use of your personal data in our Equias services and the eRR-Remit Service

If you use our Equias services as an Equias Licensed User, we collect and process for the duration of the contract, or longer if required by law or applicable regulation, your contact information (name, title, email address, telephone, postal address and any other relevant contact information) and your user credentials (login data, password) as well as technical information (IP address and browser meta data) to provide Equias services to you (Art. 6 (1) lit. b GDPR). Where we collect and process information of your employees (name, title, email address, telephone, postal address and any other relevant contact information) and user credentials of your employees as well as technical information (IP address and browser meta data) of your employees, such processing is based on our legitimate interest to provide the Equias services to you (Art. 6 (1) lit. f GDPR).

We may process the IP address of your device that connects to our Equias service to ensure that the IP address matches the IP address of the company licensing the Equias services for security and licensing purposes (Art. 6 (1) lit. f. GDPR).

If you use in addition our eRR Remit Service as a Licensed User, we process any personal data in accordance with Appendix 3 Central Matching Service
– Sub-Appendix regarding Electronic Regulatory Reporting – REMIT and applicable regulation, and the respective information have been provided to you before you access the eRR Remit Service (Art. 6 (1) lit. b GDPR) and such processing is based on our legitimate interest to provide the Equias services to you (Art. 6 (1) lit. f GDPR).

Your rights

You have the following rights in regard to your personal data:

  • right of access
  • right to rectification, erasure and restriction
  • right to object to the processing of personal data. on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1) lit. f GDPR, including profiling based on those provisions. We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. Where we process personal data for direct marketing purposes you shall have the right to object at any time to processing of personal data concerning you for such marketing.
  • right to data portability

You have also the right to lodge a complaint with a supervisory authority about the processing of your personal data by us.

Please send an email to support@equias.org if you would like to exercise any of your rights.

Security for your personal data

We have implemented technology safeguards, security policies and other measures to protect data under our control from unauthorised access, improper use, alteration, unlawful or accidental destruction or accidental loss. We also protect your information by requiring that all our employees and others who have access to or are associated with the processing of your data to respect your confidentiality. Equias B.V.’s processors /sub-processors are: Ponton GmbH, registered office at Dorotheenstraße 64, D-22301 Hamburg, Germany; Equias Ltd., registered office at Riverbridge House Guildford Road, Fetcham Grove, Leatherhead, Surrey, KT22 9AD, United Kingdom, Rackspace Ltd, registered office at Unit 8. Millington Road, Hayes, Middlesex, England, UB3 4AZ, United Kingdom, Igloo Trading Solutions Limited, registered office The Frames, 1 Phipp St, Hackney, London EC2A 4PS, United Kingdom and Alite International Alfa AB, SKEPPSBRON 3, 21120 Malmö, Sweden.


If we decide to change our Privacy Policy we will post the changes here. However, if we will process your personal data for another purpose than that for which the data has been collected, we will provide you with information on that other purpose and any relevant further information according to the GDPR.