1. Accuracy of Content
Equias makes every effort to ensure that the content of the Website is accurate and up to date, but Equias does not offer any warranties (whether express implied or otherwise) as to the reliability, accuracy or completeness of the information appearing on the Website. Equias may remove material from the Website at its own discretion and without giving any notice.
2. Intellectual Property
You acknowledge and agree that all copyright, trademarks and other intellectual property rights in the Website content, software and all HTML and other code contained in this Website, shall remain at all times vested in Equias and/or its licensors and is protected by copyright and other laws and international treaty provisions. Any other trademark remains the property of its respective owner(s). Users may not modify, copy, distribute, transmit, display, redistribute, reproduce, publish, license, commercially exploit, create derivative works from, transfer, or sell any material which may be displayed on the Website from time to time without first obtaining permission to do so from Equias in writing. The Website and its contents are copyright material and the copyright is owned by Equias unless stated otherwise. Without limiting the foregoing, copying the above listed materials to any other server or location for publication, reproduction or distribution is expressly prohibited. Generally speaking, trademarks appearing on the Website are either owned by Equias or Equias has obtained limited use permission from the trademark owner to use the trademark on the Website. Any other third-party trademarks remain the property of their respective owners. If you wish to obtain permission to make use of any of the trademarks or other material that may be displayed on the Website from time to time please contact us. Equias shall not be responsible for seeking any additional authorisation required for third party use of any trademark not owned by or licensed to Equias for such use.
3. Prohibition on Commercial Use of Website Content
You are permitted to use the material that is displayed on the Website from time to time only as expressly authorised by Equias or its licensors. This Website is intended to provide information relating to Equias concerns and the Website is designed for personal, non-commercial use only. Users may not use this Website, or any of the material appearing on the Website from time to time to further any commercial purpose, including (but not limited to) advertising or to promote or generate activity on any other website.
5. Limitation of Liability
1. Information about the processing of personal data
In the following we inform you about the processing of personal data when using our website. Personal data means any information relating to you as identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. The controller according to Article 4 (7) General Data Protection Regulation of the European Union (“GDPR”) of your personal data is Equias B.V., Keizersgracht 62-64, 1015 CS Amsterdam, The Netherlands (see also our legal and imprint). Equias B.V. will act as the appointed representative, pursuant to Article 27 of GDPR, of any Equias company outside the EEA; Equias will also act as the appointed representative of Igloo Trading Solutions Limited, registered office The Frames, 1 Phipp St, Hackney, London EC2A 4PS, UK.
2. Collection and use of your personal data on our website
2.1 When you visit our website, we may collect the data that your browser transmits to our server. We collect the following data that is technically necessary to display the website and to ensure stability and security (legal basis is Art. 6 (1) 1 lit. f GDPR): IP-address, date and time of access, time zone difference to Greenwich Mean Time (GMT), content of access (specific site), access status/HTTP-status codes, volume of data transmitted, website from which the access takes place, browser, operating system and its surface and the language and the version of the browser software. If you register with us or contact us by email, we will store the personal data you have sent us (your email-address, possibly your name, your telephone number and other contact information). We may ask you to provide more information after you register to obtain additional services and information or to resolve complaints or concerns. The information that you provide to us may be used only for the following purposes:
- To provide information or services to you as requested by you.
- For internal review.
- To improve the content of the website.
- To customise the content and/or layout of the website for each individual user.
- To compile and disclose statistics about our users and their preferences. However, these statistics are anonymous and do not identify individual users.
2.2 We will delete your personal data after the storage is no longer necessary. In the case that legal storage obligations exist we will restrict the processing.
2.3 If you have given your consent for the processing of your personal data, you may withdraw it at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.
2.4 The provision of personal data by you is not a statutory or a contractual requirement nor a requirement to enter into a contract. You are not obliged to provide personal data to us.
2.5 We will not pass any of your personal data to any third party, other than members of Equias or its authorised subcontractors that need to have access to this data for the performance of subcontracted services to Equias (as a data processor obliged to a contract in accordance with Art. 28 GDPR), without your consent. No promotional offers or advertising will appear on the Equias website, nor will your personal data ever be given, sold, or otherwise shared by Equias with third parties for advertising or marketing purposes.
3. Collection and use of your personal data in our Equias services and the eRR-Remit Service
3.1 If you use our Equias services as an Equias Licensed User, we collect and process for the duration of the contract, or longer if required by law or applicable regulation, your contact information (name, title, email address, telephone, postal address and any other relevant contact information) and your user credentials (login data, password) as well as technical information (IP address and browser meta data) to provide Equias services to you (Art. 6 (1) lit. b GDPR). Where we collect and process information of your employees (name, title, email address, telephone, postal address and any other relevant contact information) and user credentials of your employees as well as technical information (IP address and browser meta data) of your employees, such processing is based on our legitimate interest to provide the Equias services to you (Art. 6 (1) lit. f GDPR).
3.2 We may process the IP address of your device that connects to our Equias service to ensure that the IP address matches the IP address of the company licensing the Equias services for security and licensing purposes (Art. 6 (1) lit. f. GDPR).
3.3 If you use in addition our eRR Remit Service as a Licensed User, we process any personal data in accordance with Appendix 3 Central Matching Service – Sub-Appendix regarding Electronic Regulatory Reporting – REMIT and applicable regulation, and the respective information have been provided to you before you access the eRR Remit Service (Art. 6 (1) lit. b GDPR) and such processing is based on our legitimate interest to provide the Equias services to you (Art. 6 (1) lit. f GDPR).
4. Your rights
You have the following rights in regard to your personal data:
- right of access
- right to rectification, erasure and restriction
- right to object to the processing of personal data. on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1) lit. f GDPR, including profiling based on those provisions. We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. Where we process personal data for direct marketing purposes you shall have the right to object at any time to processing of personal data concerning you for such marketing.
- right to data portability
- You have also the right to lodge a complaint with a supervisory authority about the processing of your personal data by us.
Please send an email to firstname.lastname@example.org if you would like to exercise any of your rights.
5. Security for your personal data
We have implemented technology safeguards, security policies and other measures to protect data under our control from unauthorised access, improper use, alteration, unlawful or accidental destruction or accidental loss. We also protect your information by requiring that all our employees and others who have access to or are associated with the processing of your data to respect your confidentiality. Equias B.V.’s processors /sub-processors are: Ponton GmbH, registered office at Dorotheenstraße 64, D-22301 Hamburg, Germany; Equias Ltd., registered office at Riverbridge House Guildford Road, Fetcham Grove, Leatherhead, Surrey, KT22 9AD, United Kingdom, Rackspace Ltd, registered office at Unit 8. Millington Road, Hayes, Middlesex, England, UB3 4AZ, United Kingdom, Igloo Trading Solutions Limited, registered office The Frames, 1 Phipp St, Hackney, London EC2A 4PS, United Kingdom and Alite International UK, Kings Place, 90 York Way, London N1 9GU, United Kingdom.